A well-designed portal for your board will help you save cash www.lifeboardroom.com/what-do-board-members-need-to-know-about-audit-committees/ in the long term by reducing the costs associated with administrative tasks such as sending meeting papers and minute via email. The best ones are also user-friendly which makes it easier for new directors to be able to start up quickly with the company’s policies and procedures.

A reliable portal will enable boards and committees to collaborate more efficiently by allowing them to plan for meetings as well as share files and communicate between meetings using integrated video conferencing. The most effective systems will also come with security features to block unauthorised access and ensure the security of confidential documents. They will have a streamlined installation process, so the system can be operational with little disruption. And, because they are often hosted in the cloud, they will not put any additional strain on the company’s IT infrastructure.

The most effective board management software will include a variety of tools that can help support the work of the entire structure of governance, from the chair of the board to the administrative staff who design meeting materials and keep the board up-to-date between meetings. They also offer a simple-to-use turnkey solution that any user with basic computer skills can operate or understand and use, with minimal support from IT.

They will be able to make legally binding digital signatures and automatically generate minutes of meetings based on the agenda. These are distributed after the meeting. This will decrease the time required for corporate secretaries and directors to distribute and process documents.