With the rise of flexible working practices, teams are collaborating across time zones and distances more than ever. This requires the transfer of large files between colleagues who work remotely. The traditional methods of file sharing aren’t the most secure. In fact, it’s quite easy for employees to transmit sensitive documents that contain intellectual property and regulated data to the wrong individuals by accident or on purpose.

These uncontrolled information transfers could put your business in danger of costly fines as well as damage to its reputation if you don’t implement the appropriate security measures. This is why it’s important to establish a common policy for how you share files with your clients and external partners as well as with colleagues in the internal.

To reduce the risks that come uncontrolled sharing of files, your company should choose a platform which offers high-level security monitoring as well as granular access control. It is then possible to ensure that only those who have the appropriate authorizations have access to specific folders and files and any changes made to a file. Additionally, an enterprise content services platform will provide an audit trail centrally that makes it easy to trace the history of users and identify any issues which could result in the breach of privacy or non-compliance.

Find a file-sharing program that is easy to use and that can be integrated with your workflows. It’s also important to be sure that you don’t have to pay for features that you don’t really need. If you’re thinking of using a client file portal be sure that the software has options such as custom branding and easy setup for your clients.

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