The minutes of a board meeting are one of the most important documents companies can make. The purpose of the document is to accurately record the decisions taken at a board of directors meeting as well as any follow-up actions. The minutes should be written in an objective and neutral tone to accomplish this. While this isn’t easy during a contentious board meeting There are ways to ensure that the minutes communicate the facts without revealing any personal views or biases.

An outline of the meeting should be included to help those who reads the minutes to understand what happened. This section should include a description of the location of a meeting in aboutboardroom.com addition to whether there were attendees from afar or not, and the name of the person who recorded the minutes. It’s also useful to record the exact time the meeting began and ended, and also who was present (and in the event that your regular minute-taker wasn’t present and was substituted by someone else them).

The content of the meeting is to be described in the second paragraph. The meeting will typically have two main parts of substantive and administrative business. The first one includes items like agenda approval, minutes of the last meeting, and a consensus schedule that saves meeting time by acknowledging items like committee reports.

The discussion of a broad variety of topics is covered in the last. It is essential that the minutes include the outcomes of all votes, as well as the names of those who proposed and voted on the motion. It is also a good idea to include any major arguments that took place during the discussion however, don’t go as that you know who spoke up as this could expose you to legal risk.